What software do I use for therapy sessions?

For therapy sessions you need more than a calendar: good software shows each therapist's and each room's schedule, warns you when two sessions overlap and links every session to the client record. If you also want clients to book themselves online, you need a separate product (4appointments). Below you see which features matter and how to choose.

Short answer

Choose a platform with a separate calendar per therapist and per therapy room.
Client self-booking online is a separate product (4appointments); in the practice schedule, the team enters the sessions.
The software should warn you when two sessions overlap on the same therapist or room.
The appointment must be linked to the client record, so the therapist sees the history.
For practices with several therapists, you need a shared agenda; when choosing software, ask how team access is managed.

Which features to ask for

A per-therapist calendar, with different slots and durations per session type.
A warning when sessions overlap, when the therapist or room is set.
The daily agenda: the list of sessions, with the time, duration and reason for each.
A link to the client record and the history of sessions.

Practical example

Example: a practice with 4 therapists and 2 rooms uses a shared calendar. The front desk enters the sessions in the schedule, picks the therapist and the room, and the software warns if the time overlaps with another. Each therapist sees the daily agenda before starting.

Common mistakes

Using a generic calendar that does not separate therapists and rooms.
Keeping appointments on paper or in several calendars, so you do not see overlaps.
Not marking no-shows, so you cannot see which sessions are lost.

How 4therapy helps

A per-therapist and per-room calendar, with an overlap warning when the therapist or room is set.
The daily agenda, with all the team's sessions in one place.
Every appointment is linked to the client record, so the therapist sees the history before the session.