Manage therapists, their schedules and session types from a single dashboard — so everything stays organised and easy to update.
In short: a well-organised therapy practice starts with clear records. 4therapy gives you a single management dashboard: you add therapists, set their specialty and weekly schedule, and define the session types and their length. The schedules and session types defined here feed the booking calendar and the client files. No scattered information, no parallel lists to keep in sync.
Who the therapists are, which specialties they hold, which session types they offer and on what schedule — this information usually lives in several places and drifts apart. 4therapy gathers it in one dashboard. You add a new therapist, set their specialty and available hours, and they appear in the booking calendar straight away. You no longer update three separate places.
Every therapist in the practice has their own profile, specialty and schedule. The practice agenda shows clearly which therapist has which session, and client files stay linked to the therapist who works with the client. You do not have to keep separate records for each colleague.
The catalogue of session types — individual, couples, family and group therapy — lives in one place, with the length of each. When you change a length or add a new type, the change applies to new bookings. Whoever handles the bookings always works with correct information.
If you work with several colleagues, you manage them all from the same account. Each therapist has their own calendar and their own clients, while the practice administrator has an overview and can set the default session length. A growing practice is as simple to run as a solo one.
Therapists and their specialties, session types and their length, the weekly available schedule and the team of the practice. The schedules and session types defined here feed the bookings.
The client's contact details, the session history (date, length, type) and session notes in plain text. The file stays linked to the therapist who works with the client.
From the management dashboard: you create the therapist's profile and set their specialty, licence and weekly available hours. After that they can receive bookings, with no extra steps.
Yes. You manage several therapists from a single account, each with their own schedule and their own clients.
The practice administrator sets up therapists, session types and the schedule directly from the dashboard.
We set up therapists, schedules and session types with you, so everything is organised and under control.
4therapy keeps client files, the therapists’ calendar and sessions together, for a therapy practice with one or several therapists.
We are transparent — here is where 4therapy is not (yet) the best fit:
A fit for therapy and counselling practices that want client files, the calendar and sessions in one place. For other kinds of business, use a general-purpose tool.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Electronic client file | Contact details, session history | in the subscription |
| Session notes | Plain text, linked to the client file | in the subscription |
| Calendar for therapists and sessions | Appointments, sessions, one calendar per therapist | in the subscription |
| Several therapists in one account | Separate calendar for each therapist | in the subscription |
| Plans and prices | The full list is on the pricing page | see pricing |
A comparison of approaches, on the criteria that matter for a therapy practice. We do not rate any named product.
| Criterion | 4therapy | Paper diary | Spreadsheets | Generic booking tool | Other practice software |
|---|---|---|---|---|---|
| Client file with session history | Yes | Manual | Manual | No | Depends on the product |
| Plain-text session notes | Yes | Manual | Manual | No | Depends on the product |
| Calendar for therapists and sessions | Yes | No | No | Yes | Depends on the product |
| Several therapists in one account | Yes | No | Manual | Depends on the product | Depends on the product |
| Contact details and history in one place | Yes | No | No | No | Depends on the product |
| Calendar and notes in one workspace | Yes | No | No | No | Depends on the product |
4therapy brings client files, the calendar for therapists and sessions, and plain-text session notes into a single platform.
Yes. Each client has a file with contact details and session history, and session notes are kept in plain text, linked to the file.
The client file with contact details and session history, plus plain-text session notes.
The calendar shows each therapist’s appointments, and sessions are planned in the same place as the client files.
Yes. Each therapist has their own calendar, in the same account.
