Each therapist keeps their own agenda: you add sessions, move or cancel them, and every session is linked to the client file.
In short: therapy bookings need to be kept in order, without getting lost between messages, notebooks and loose sheets of paper. 4therapy gives each therapist a calendar: you add sessions by day and hour, choose the type and length, and every session appears in the agenda and is linked to the client file. The calendar shows what is coming up and what has been cancelled, in one place.
Bookings kept in messages or on paper are easily lost, and with them the order of the agenda. 4therapy keeps a calendar for each therapist: they set their schedule once, and sessions are added and appear in their agenda at once. Nothing is left in a separate notebook.
Every session has a type — individual, couples, family or group — and a length set in the practice's catalogue. The agenda shows the type of each session, so the therapist knows what they are walking into before it starts.
Each therapist controls their own calendar: they set the days and hours they work, and sessions are booked into the free slots. It does not allow two bookings in the same slot for the same therapist, neither when adding nor when rescheduling. The practice administrator sees all the calendars and can reschedule or cancel a session from the platform.
The practice's list of bookings shows the therapist, the client, the session type and the status (scheduled, completed, cancelled or no-show). From each session you reach the client file and the session note, without checking a second document.
The therapist adds their own sessions, and the practice administrator can add or change bookings for any therapist in the practice.
Yes. Each therapist sets the days and hours they work, and sessions are only booked into the free slots.
As the practice administrator, you have an overview of the practice's bookings. You can reschedule or cancel directly from the platform.
The platform does not allow two sessions in the same slot for the same therapist, neither when adding nor when rescheduling.
Yes. The therapist's agenda shows the sessions by day and hour, with the type and status of each.
The note is written in plain text in the client file, linked to that session, so you can find it easily before the next meeting.
We set up therapist schedules and session types with you, so the agenda is ready from day one.
4therapy keeps each therapist’s calendar and the practice’s sessions in one place, linked to the client files.
We are transparent — here is where 4therapy is not (yet) the best fit:
A fit for therapy practices that want to plan sessions and see therapists’ calendars on the same platform as the client files.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Electronic client file | Contact details, session history | in the subscription |
| Session notes | Plain text, linked to the client file | in the subscription |
| Calendar for therapists and sessions | Appointments, sessions, one calendar per therapist | in the subscription |
| Several therapists in one account | Separate calendar for each therapist | in the subscription |
| Plans and prices | The full list is on the pricing page | see pricing |
A comparison of approaches, on the criteria that matter for a therapy practice. We do not rate any named product.
| Criterion | 4therapy | Paper diary | Spreadsheets | Generic booking tool | Other practice software |
|---|---|---|---|---|---|
| Client file with session history | Yes | Manual | Manual | No | Depends on the product |
| Plain-text session notes | Yes | Manual | Manual | No | Depends on the product |
| Calendar for therapists and sessions | Yes | No | No | Yes | Depends on the product |
| Several therapists in one account | Yes | No | Manual | Depends on the product | Depends on the product |
| Contact details and history in one place | Yes | No | No | No | Depends on the product |
| Calendar and notes in one workspace | Yes | No | No | No | Depends on the product |
4therapy brings client files, the calendar for therapists and sessions, and plain-text session notes into a single platform.
Yes. Each client has a file with contact details and session history, and session notes are kept in plain text, linked to the file.
The client file with contact details and session history, plus plain-text session notes.
The calendar shows each therapist’s appointments, and sessions are planned in the same place as the client files.
Yes. Each therapist has their own calendar, in the same account.
