How much does software for a therapy practice cost?
The cost of therapy practice software depends on four factors: the number of users, the active modules, the hosting and the support. With a SaaS platform the subscription is per practice, and the plan includes a set number of therapists and users — 4therapy starts at €1 a month; a locally installed solution costs more upfront and requires your own maintenance. Prices are in euro; an account from Romania pays in lei at the BNR rate of the day plus 5 %.
Short answer
- The 4therapy subscription starts at €1 a month per practice, with hosting and updates included.
- The price grows with the plan's caps: €1 (5 users), €5 (25), €10 (50), €20 (100).
- A solo therapist starts on the Start plan at €1 a month; a practice with 2–3 therapists needs Plus at €5 a month.
- A locally installed solution requires a pricier license plus self-managed maintenance and security.
- Realistic total for a practice at the start: between €1 and €5 a month, with no implementation cost.
What you pay for (components)
The cost components of therapy practice software
| Component | SaaS (e.g. 4therapy) | Installed locally |
|---|---|---|
| Platform / hosting | Subscription from €1 a month per practice, hosting included | Pricier license, plus your own server and hosting |
| Therapy modules | Online appointments, client record and session notes included in the plan | Modules billed separately or built on request |
| Maintenance and security | Updates and security included | On you or an IT administrator |
Practical example
Example: a practice with 2 therapists and an assistant fits the Plus plan — €5 a month for up to 3 therapists, 25 users and 1,000 clients, with online appointments, the client record and SMS and WhatsApp reminders. There is no implementation cost, because setup is done from the interface.
Common mistakes
- Comparing only the base subscription and ignoring the modules you actually need.
- Choosing a locally installed solution and forgetting the cost of the server, security and updates.
- Paying for an expensive implementation for a small practice you could set up yourself from the interface.
How 4therapy helps
- A predictable per-practice subscription, with hosting and updates included.
- Appointments, the electronic client record and session notes in a single account, with no separately paid modules.
- SMS and WhatsApp reminders and the practice website editor, starting with the Plus plan.