See which sessions are coming up from the same place, and go straight to the client file, where their contact details are kept.
In short: so that the therapist does not lose any detail, the session agenda and the client file need to sit together. 4therapy shows each therapist their scheduled sessions, and from each session you reach the client file, with the client's contact details and session history. Communication with the client stays in the hands of the therapist, who uses the details in the file.
When the agenda and the record are in different places, information gets lost: a therapist forgets what was discussed last time, or searches old messages for a phone number. 4therapy keeps the two together: from each session in the agenda you reach the client file, with the session history and the contact details.
For each therapist, the agenda shows the scheduled sessions: the client, the session type (individual, couples, family or group), the time and the status. You see at a glance what is coming up, without opening another document.
The client's phone number and e-mail address are in their file. You decide how and when to contact the client, outside the platform.
After each session, the note is written in plain text in the client file, in chronological order, so you can find it before the next meeting.
The therapist's scheduled sessions: the client, the session type, the time and the status. From each session you go directly to the client file.
In the client file, alongside their e-mail address and session history.
Yes. You move the session to another slot in the agenda, and the platform does not allow two sessions in the same slot for the same therapist.
The agenda of all the therapists in the practice, with their scheduled sessions, so they can reschedule or cancel a session from the platform.
Yes. The therapist's agenda shows the sessions by day and hour, with the status of each.
No. Communication with the client stays in the hands of the therapist, who uses the contact details in the file.
We set up the therapists' agenda and the client files with you, so everything about a session is in one place.
4therapy keeps plain-text session notes linked to each client’s file, next to the session history.
We are transparent — here is where 4therapy is not (yet) the best fit:
A fit for therapists who want to keep plain-text session notes linked to the client file.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Electronic client file | Contact details, session history | in the subscription |
| Session notes | Plain text, linked to the client file | in the subscription |
| Calendar for therapists and sessions | Appointments, sessions, one calendar per therapist | in the subscription |
| Several therapists in one account | Separate calendar for each therapist | in the subscription |
| Plans and prices | The full list is on the pricing page | see pricing |
A comparison of approaches, on the criteria that matter for a therapy practice. We do not rate any named product.
| Criterion | 4therapy | Paper diary | Spreadsheets | Generic booking tool | Other practice software |
|---|---|---|---|---|---|
| Client file with session history | Yes | Manual | Manual | No | Depends on the product |
| Plain-text session notes | Yes | Manual | Manual | No | Depends on the product |
| Calendar for therapists and sessions | Yes | No | No | Yes | Depends on the product |
| Several therapists in one account | Yes | No | Manual | Depends on the product | Depends on the product |
| Contact details and history in one place | Yes | No | No | No | Depends on the product |
| Calendar and notes in one workspace | Yes | No | No | No | Depends on the product |
4therapy brings client files, the calendar for therapists and sessions, and plain-text session notes into a single platform.
Yes. Each client has a file with contact details and session history, and session notes are kept in plain text, linked to the file.
The client file with contact details and session history, plus plain-text session notes.
The calendar shows each therapist’s appointments, and sessions are planned in the same place as the client files.
Yes. Each therapist has their own calendar, in the same account.
