Each client has an electronic file — contact details, session history and session notes, written in plain text.
In short: a therapist working with ten or twenty clients needs a clear record of each therapeutic relationship, without relying on notebooks, Word files or e-mails. 4therapy gives you an electronic file for every client: you keep the contact details, see the session history and add a plain-text note after each meeting. Everything is at hand before the next session.
Right after a session, it takes the therapist a few minutes to note the essentials: what was discussed, which themes came up, what happens next. 4therapy puts these notes in the client's file, in chronological order, at hand before the next session. Notes are written in plain text, with no forms to fill in.
Each session in the file has its date, length and type (individual, couples, family or group). The history brings all the client's sessions together in one place, so you do not have to search through old agendas.
The file holds the client's contact details — phone and e-mail — alongside the session history and the notes. When you add a session to the calendar, it is linked to the client file. You decide what you record in the file.
A complete file keeps the client's details, session history and notes together. You no longer dig through e-mails, notebooks or separate folders, and before a session you have everything discussed so far at hand.
Contact details (phone and e-mail), the session history (date, length, type) and session notes in plain text.
You write the note in plain text, in the client file, linked to that session. Notes appear in chronological order.
The client file shows all their sessions in chronological order, with date, length and type.
You can create the file by hand, or create it from the calendar at the client's first booking. Then you add notes after each session.
Yes. The client's phone and e-mail are in their file, alongside the session history.
After each session, with a short note, and whenever the client's contact details change.
We set up client files and the way you keep session notes with you, so everything is at hand.
4therapy gives you one place for each client’s file, with contact details and session history, plus plain-text session notes.
We are transparent — here is where 4therapy is not (yet) the best fit:
A fit for therapy practices and therapist teams that want client files and session notes in one place.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Electronic client file | Contact details, session history | in the subscription |
| Session notes | Plain text, linked to the client file | in the subscription |
| Calendar for therapists and sessions | Appointments, sessions, one calendar per therapist | in the subscription |
| Several therapists in one account | Separate calendar for each therapist | in the subscription |
| Plans and prices | The full list is on the pricing page | see pricing |
A comparison of approaches, on the criteria that matter for a therapy practice. We do not rate any named product.
| Criterion | 4therapy | Paper diary | Spreadsheets | Generic booking tool | Other practice software |
|---|---|---|---|---|---|
| Client file with session history | Yes | Manual | Manual | No | Depends on the product |
| Plain-text session notes | Yes | Manual | Manual | No | Depends on the product |
| Calendar for therapists and sessions | Yes | No | No | Yes | Depends on the product |
| Several therapists in one account | Yes | No | Manual | Depends on the product | Depends on the product |
| Contact details and history in one place | Yes | No | No | No | Depends on the product |
| Calendar and notes in one workspace | Yes | No | No | No | Depends on the product |
4therapy brings client files, the calendar for therapists and sessions, and plain-text session notes into a single platform.
Yes. Each client has a file with contact details and session history, and session notes are kept in plain text, linked to the file.
The client file with contact details and session history, plus plain-text session notes.
The calendar shows each therapist’s appointments, and sessions are planned in the same place as the client files.
Yes. Each therapist has their own calendar, in the same account.
